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If your inbox isn’t an avalanche of messages yet, or you just got it sorted, try scheduling about three email check-ins each day going forward.ĭesignating a set time/s to deal with your inbox will not only help you stay on top of messages, it should make it a little bit easier for you to focus on other tasks throughout your work day.Īnd if your job requires more than three daily email check-ins, that’s fine too. If you’re just a few days behind… Schedule a few email check-ins each day
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That way you’ll have it if you need it, but you won’t waste precious folder space on it.
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If you come across an email that doesn’t belong in a specific folder, but you also don’t want to send it to trash, just archive it.
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Archive anything that doesn’t need to be filed or filtered Gmail and Outlook will let you filter all incoming messages based on keywords, senders, subjects lines, and more. Some email providers don’t offer auto-filters, but if yours does, then you should definitely take advantage of this feature. There’s no reason to hang on to emails you’re probably never going to need. Unless an email contains important information, or information that could become useful to you later on, send it straight to the trash. It’s probably the easiest part of this whole process, and it will cut way down on the number of emails you receive each day.
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Unsubscribe from everything you don’t useĪre you currently subscribed to newsletters you don’t read and coupons you don’t use? If so, take some time to unsubscribe from everything that’s no longer relevant to you. Or else respond to the sender, cc’ing the person you know can help. If you find any emails that were sent to you when they should have really been sent to your coworker or supervisor, take a few seconds to forward those messages onto the appropriate person.
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While you should absolutely defer time-consuming replies during your sorting process, it’s not a bad idea to go ahead and reply to “easy” emails.Ĭome across an invite to an event you know you won’t be able to attend? Feel free to send back a quick and friendly decline. Take action on any email that can be handled in two minutes or less Your goal right now is to sort through your entire inbox, and stopping to send thorough replies will mess with your momentum. If you’re sorting through a backlog and come across emails that you know will require a researched response, schedule those replies for tomorrow. Schedule research-heavy emails for tomorrow Creating specific folders for each story you’ve worked on for those websites, on the other hand, will probably be more time-consuming than it’s worth. So if you’re a freelance writer, for example, creating separate email folders for each website you’ve worked with is a great idea. Also, keep in mind that it’s best not to get too specific with your folders. Tackle your backlog one message at a time, and create as many folders as you need to sort them all. Once you’ve taken a thorough gander at your inbox, it’s time to start sorting.
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If you’re worried your boss or colleagues might need you during that window, let all of them know ahead of time that you’ll be offline for a bit. And to do this properly, you’ll need to temporarily disable notifications across all of your devices. If your inbox hasn’t been properly dealt with in weeks, or even months, then you’ll probably need to set aside an hour or more just to figure out what the damage is. If you’re dealing with backlog… Designate some distraction-free time to it
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Here are just a few ways to transform your inbox and stay on top of your emails… for good, this time.
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Is your inbox so full you’re actually having anxiety over it? Me too! Between daily work emails, LinkedIn notifications, and all those coupons I’ll never use, my inbox has become a virtual mountain of mail.īet you can relate, so I’ve rounded up some tips (for both of us). This post originally appeared on Girlboss.Įmail avalanche is one of the most consistently stressful things about work today.